A regular meeting of the City Council of the City of Louisville was held on Wednesday, September 25, 2002, at 7:00 p.m. at the City Hall. Present were Mayor Dan Henry, Council Members – Don Harris, Greg Manley, Dave Pankonin and Joe Smisek. Also present were City Attorney Roger Johnson, City Engineer Eric Obert, and several guests.
Notice of the regular meeting was given in advance thereof by publication in the Plattsmouth Journal and by posting in three (3) public places as shown by the certificate attached to these minutes. Notice was simultaneously given to all council members. Their acknowledgement of receipt of notice and the agenda is attached to these minutes. All proceedings thereafter were taken while the convened meeting was open to the public.
Mayor Henry called the meeting to order and asked the council to review the consent agenda. Manley moves, Harris seconds to approve the consent agenda. Roll call vote. Pankonin – aye, Harris – aye, Manley – aye, Smisek – aye. Motion carried.
The first order of business was audit bids. Terry Meier from SENDD felt the original audit bids were not done on the proper forms so bids were solicited a second time. The sealed bids were opened Tuesday, September 24, 2002 at City Hall by Roger Johnson with the City Clerk and the Deputy City Clerk present. Roger presented a memo to the council which outlined what happened yesterday, and Roger’s comparison and analysis of the bids received. The original four bidders were the only four bidders this time. The financial breakdown of their bids and experience is on an attachment to the memo. There is a significant disparity between the bids, from $24,700 to over $61,000. Hayes and Associates was by far the highest bid. Bland and Associates was the lowest bidder but their bid was not a conforming bid, they did not include GASB at all. Of the two remaining bidders, Dana Cole was $18,710 lower (over four years). One of the issues discussed was GASB, where Goracke bid substantially higher. Goracke is taking the position of changing the entire system from a cash basis to an accrual basis. That is something that cities the size of Louisville are not going to be required to do. By statute, Louisville can continue to use cash basis accounting. Goracke’s bid reflects a complete switch to accrual method and changing all the forms accordingly. There is a difference in experience of the two remaining bidders. Dana Cole has listed only four governmental entities and a hospital and a Region V system here in the state. They are the A-133 audits that are similar to nursing homes. Roger’s final recommendation is to award Dana F. Cole & Company, LLP the bid. Pankonin moves to accept the recommendation of Roger that the council accepts the Dana F. Cole and Company, LLC bid, subject to negotiation of a mutually acceptable, formal contract for four years in the amount of $37,450.00. Manley seconds. Roll call vote. Pankonin – aye, Manley – aye, Harris – aye, Smisek – aye. Motion carried.
There was a discussion on Oak Ridge Place Audit. Carl Schliefert had presented a letter explaining his actions. The USDA doesn’t do an annual audit of projects less than 24 units. The housing agency can apply to the State Auditor for a waiver of audit each year. Carl will be sure the housing agency applies for the waiver. The USDA office does monitor the management company the housing agency uses on a regular basis. Pankonin moves to allow the Louisville Housing Agency to waive the annual audit because of the size of the project, Manley seconds. Ayes – 4, nays – none. Motion carried.
Dick Berner was present to discuss getting hooked up to water and sewer at the trailer court. When the city starts applying for grants and loans for water, they ask questions and the city has to satisfy USDA. The trailer court and a few others in the city limits are still on septic. Those have to be tapped into the city sewer system. Abandoned wells are another concern. Dick said Kerns has done all the engineering and the county surveyor has checked everything out for the trailer court and the project should be done by next month. Larry Wittrock, the city water operator was asked how many other homes in the city limits have septic and he stated there are probably over ten. Several of those are in the Prairie Hill subdivision and they were given two years to get that done and they have about a year left. The city clerk is to write letters to those still not hooked up explaining the urgency. The question of homes inside city limits using their own well came up. The state’s policy is it is acceptable as long as there is only one home hooked up to the well and it is out of the well head protection area. Larry is to check on the accuracy of the city’s understanding of that policy. The Mayor doesn’t want to find out at the last minute that a grant is being held up or denied for reasons that we can take care of now.
Bill Krecji was not present to discuss the trailer court.
Park fees for South Ridge were discussed. Berner/Copple received a bill for base fees for parks at South Ridge from the city clerk. A copy of the resolution pertaining to that matter and the bill were in the council packets for review. The resolution dates back to 1997 and specifically states $100/lot for park fees. Berner’s concerns were: park fees were not in the subdivision agreement and what would happen to the money. It is not realistic to think people living at South Ridge would use the park downtown. Mayor Henry asked if Berner/Copple would be agreeable to designating a spot in the new subdivision for a park. Roger said there probably isn’t any way around the fee because it is in the resolution so what the city would have to do is charge the fee and purchase a piece of land for a park. Bob and Dick agreed to paying the fee and working out the details of a park later.
Wage increases for city employees were then discussed. An ordinance was passed last year that increases could be made by motion rather than resolution. Mayor Henry did employee evaluations last week and gave his recommendations. Manley moves, Harris seconds to increase the city employee wages to the following: $14.25/hour for maintenance, $10.50/hour for Deputy City Clerk and $13.50/hour for City Clerk/Treasurer effective October 1, 2002. Roll call vote; Manley – aye, Harris – aye, Smisek – aye, Pankonin – aye. Motion carried.
Larry Wittrock talked about activated sludge process control class. It will be held in Waverly for four days and only one operator needs to go. Harris moves, Manley seconds to approve Larry to go to the class October 28-31 for $160.00. Roll call vote; Harris – aye, Manley – aye, Pankonin – aye, Smisek – aye. Motion carried.
Eric Obert was present to give project updates and he presented a written report. The first project discussed was a water main extension to South Ridge subdivision. Survey work was completed today but no formal engineering has been done. Eric plans to be at the October meeting with a contract. JEO is working on a tentative layout which Eric showed on a map and they need a legal description for water district. His report showed tentative completion dates.
The next project Eric discussed was copper corrosion control system, which has to be online April 30, 2003. This involves under $20,000 worth of equipment and the city could simply do it themselves, rather than hiring a contractor to do it. The problem is going to be room in the old well house. Eric would like to get the plans and specs on that by November/December. The maintenance men could be working on that through the winter and have it done by April. The state has already approved the method so it is just a matter of getting it done.
The next discussion involved the wells and water treatment system. Water/Wastewater Advisory Committee, WWAC, submitted a report today. In Eric’s opinion, WWAC doesn’t like to see water treatment, they like to see wells. Louisville’s best option, however, is water treatment. Money is available from USDA and they are more than willing to come to a council meeting and visit. Clarification was made that to qualify for a grant from USDA, the monthly charge for water customers was not a minimum of $36.45/month but an average of $36.45/month. Nebraska Rural Water will do a rate study as part of our membership for free to make sure the average is where it needs to be to satisfy the city’s obligation for a grant. Eric believes the best case scenario for the City of Louisville is a well field on Game & Parks land. That seems to be the only acceptable option.
There were brief discussions regarding other JEO matters, one being HDR working on a water study between Ashland and Louisville and Eric asked if it is alright to share water information from the City of Louisville. He was given the go ahead. Harris asked about water pressure. Eric explained the options, raising the water towers, putting restrictors on each home. The hills in Louisville are what cause the problem. If the pressure was increased, the old lines wouldn’t be able to hold. The council was brought up to speed on South Ridge. Storm sewer and sanitary is complete. Bob said most of the paving has been staked on the north side. The water lines will be put in after the paving. There is 75 feet of street leading into the subdivision that needs to be taken care of, the cost will be minimal so bids won’t need to be taken. Roloff can do the work. There was a bank of land beside Pingree’s that needed to be taken out and Mr. Pingree agreed, provided the City Engineer was involved and provided Bob and Dick paid for it. The entry to the subdivision is nicer and snow removal won’t be such an issue with that bank gone.
Pankonin spoke about the culvert under the railroad west of town. The railroad has agreed to clean out the culvert and keep it clean.
John Harrington talked about the new “louisvillenebraksa.com” website with new pictures and an entry into the site for residents and nonresidents. He also presented a charter of agreement between the city and the website that says the city has no responsibility to the site.
Bob Copple mentioned that the BUILD Committee spoke to Errol Meisinger and he would like the fence on the property line at the “Welcome to Louisville” sign location, not where the existing fence is now. BUILD would also like to borrow a drill that drills concrete. The sign committee has been asked to put curb stops on the parking lot to keep cars from driving down by the sign.
Manley moves, Pankonin seconds to adjourn the meeting at 8:35 p.m. Ayes – four, nays – none. Motion carried.
I, the undersigned clerk, hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and City Council of Louisville to the best of my knowledge, that the agenda was kept continually current and available for public inspection; and the minutes were in written form and available for public inspection within 10 working days; the minutes are published in summary form, upon request a complete copy is available at City Hall.
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