|January 22, 2003||
A regular meeting of the City Council of the City of Louisville was held on Wednesday, January 22, 2003, at 7:00 p.m. at the City Hall. Present were Mayor Dan Henry, Council Members –Clete Petrzilka, Dave Pankonin and J. Alan Mueller. Joe Smisek was absent. Also present were City Attorney Roger Johnson and several guests.
Notice of the regular meeting was given in advance thereof by publication in the Plattsmouth Journal and by posting in three (3) public places as shown by the certificate attached to these minutes. Notice was simultaneously given to all council members. Their acknowledgement of receipt of notice and the agenda is attached to these minutes. All proceedings thereafter were taken while the convened meeting was open to the public.
The meeting was called to order and Mayor Henry asked the council to review the consent agenda. Pankonin moves, Petrzilka seconds to approve the consent agenda. Roll call vote: ayes – 3, absent – 1. Motion carried.
The bids for the water tower cleaning were reviewed. Mayor Henry asked Larry’s recommendation and he stated that Baburek Metal has been doing the cleaning in the past and knows what shape the tower is in. The tower will have to be drained and water will be pumped directly into the main during the process. Larry said Baburek had open time now to do the service and could probably have it done in the next 2-3 weeks. The state made the suggestion that this cleaning be done every 5 years. This time is up so it needs to be done soon. Mueller moves, Pankonin seconds to approve the proposal from Baburek Metal Preserving Company for water tower cleaning and inspection in the amount of $1,350.00. Roll call vote; ayes – 3, absent – 1. Motion carried.
There was a letter in the council packets from JoAnne and Alan Kephart regarding their mandatory sewer connection as required by the city. A grinder pump is necessary to connect and the Kephart’s feel that the city and JEO are also responsible because the newly installed sewer line is not deep enough for them to gravity to the sewer. Bids were reviewed for the pump and installation. Dan feels the city engineer should take some of the responsibility. It was agreed that the city’s liability stops at the pump and installation not any repair to the patio and retaining wall that has already been torn up. If the council approves, the city will pay for a third and have Roger draft JEO a letter to pay a third and the Kephart’s the rest. Pankonin moves, Mueller seconds to have the city pay up to a third of the equipment and the installation on the Kephart’s sewer situation and that Roger draft a release and also a letter to JEO for their share. Roll call vote; ayes – 3, absent – 1. Motion carried.
The City of Louisville received a letter from Berner/Copple LLC that states that they request that the Southridge Addition be annexed and incorporated into the limits of the City. Roger confirmed that Berner/Copple LLC is the only owner of any of the real estate in the subdivision at the moment. That was confirmed by Bob. Based on their request, it only takes a motion by the city council for annexation. Petrzilka moves, Pankonin seconds to annex Southridge subdivision into the city limits of Louisville. Roll call vote; ayes – 3, absent – 1. Motion carried. Bob stated he appreciated the council’s help on the whole process.
Ruth Hlavac and Marcia Beck were in attendance to discuss the library roof. There was a proposal from A-Lert Roof Systems. There was a brochure available to show the process of how they slope flat roofs. They build a frame work on top of the existing roof, lag it to the roof, then they overlay that with metal. There was also an option for insulation. Ruth stated that the front of the library had been done by this company and there has been absolutely no problem with that portion. The library board wants to keep the sky lights and there will have to be some cosmetic work done inside after the roof is done for that to happen. Also, the city would have to have someone unhook the air conditioner that’s on top of the roof and hook it back up and redo the duct work. There will be 24” – 30” of fall from east to west. There is a chimney up there that needs to be determined what it goes to or if it’s being used. If not, it can be removed. The clerk was asked what the heating bills run and the council was told the last bill was over $200. The insulation would pay for itself over time. Ruth stated getting the back door fixed would help with heating as well because there are gaps. Mayor Henry explained the doors and that they need to be replaced. The handicapped ramp also needs repair. There is a trust fund set up by the gentleman that donated the building to be used for maintenance. Roger explained that the trustees of the trust will make the determination of how to spend the money. The funds are held by the city in and for the benefit of the library. The proposal is under the state’s requirement to have to get bids. Roger also explained that it really doesn’t take any council action, it’s up to the library board. A-Lert will be notified tomorrow. The city maintenance men will help move whatever necessary to protect the contents of the library. A crack in the north wall also needs attention.
There was a subordination agreement to be discussed and signed. A copy was in the packets. Mayor Henry explained this process to the new council members. The city has a lien filed on this property under the CDBG Rehab program. The owners want to refinance so the lien needs to be released, the refinancing done and the lien filed again. It was clarified that the lien is not actually released, just agreeing that the bank can come in ahead of the city’s lien. SENND handles the paperwork. Petrzilka moves, Mueller seconds to approve the subordination agreement. Roll call vote; aye- 3, absent – 1. Motion carried.
The next item on the agenda was a decrease in mileage reimbursement as recommended by the state to .36/mile from .365/mile. Pankonin moves, Mueller seconds to approve the decrease for employee travel reimbursement to .36/mile for 2003. Ayes – 3, nays- none. Motion carried.
Deb Cunningham and Corey Chubb were present to discuss JayCee projects. The first topic was Louisville Daz. The JayCees would like to have a street dance and a beer garden. They would like to have the street dance on the street. They propose to have the dance at the south end of Main Street. The mayor wanted clarification of where the fence would be. The JayCees would like to see 3rd Street and the sidewalk along 3rd St. remain open. They would put a snow fence all the way around the beer garden and dance area. They would fence in the street portion only from the end of the street north to the north side of the bar. The bar doors would open right into the beer garden. The JayCees would control the area around the outside the fence as well. Corey has spoken to most of the business owners that would be affected and none see a problem. Roger stated that in order to obtain a liquor permit, the event has to be on the city street not on any private property. Roger said it would be best to have the fence inside the curb. The council will think about the proposal and get back to the JayCees at the February meeting.
The next topic Deb discussed is a mailer. The JayCees would like to do a community survey to see what the residents would like the JayCees to do or not do. She wants permission to send that out with water bills and the clerk said that they could send it with the monthly newsletter so it wouldn’t be an extra expense.
The last thing that Deb wanted to talk about was the Senior Citizen’s basement. The JayCees were wondering if they could fix up the basement. There is a kitchen and bathrooms down there that need cleaning and repair. The Boy Scouts are willing to work with the JayCees on this project. It will help them earn badges and such. The JayCees would be able to utilize the basement more and the city might be able to rent it out to small organizations. Mayor Henry agrees that there is a lot of room down there that is not being used. He told Deb he’d like to have the JayCees come back with a proposal of the work they’d like to do. Deb thought there might be some high school seniors that need a community project to do and they perhaps would be willing to help. A joint effort would make it much easier on everyone.
The council reviewed a letter that was sent to a property owner regarding a delinquent water bill. The house is for sale and there was talk of a municipal lien. Questions came up as to who the owner was and if it was the same as the customer. The clerk will call the Register of Deeds tomorrow to find out whose name is on the deed. There is a new resident at the location which has set up a new account and paid a deposit so the water is turned back on now. There was a lengthy discussion on the water bill payment policy.
Backhoe specs and bids were then examined. The council had copies. The city can buy under the state bid up until March 14, 2003, that’s when the bid expires with the state. The options were discussed. The city has spent an excessive amount of money in the last 24 months for the use of a backhoe and one worker. The Mayor thinks the city would be better off buying their own instead of spending money on a contractor with nothing to show for it at the end of the year. It is appropriate to go with the state bid without taking other bids. The council will think about it until the next meeting.
Council Member Pankonin stated that he was working with government officials to get “Louisville” back on a sign on westbound I-80 at the Highway 50 exit. Dave also spoke to several Senators on the topic of water and the drought. The issue is of national concern and very serious. Mayor Henry stated he went to the Platte River Corridor Infrastructure Study meeting.
Mayor Henry asked Dave to take over the Doctor situation in town. Dan gave Dave several names to contact. Bob also had some contacts. Mayor Henry asked Alan his progress on the site development team from the Dept. of Economic Development. Dan also understands that it is possible for the city to bond money for economic development. He wants Alan and the city clerk to set up a meeting with John Trecek, the city’s bond counsel, to learn all about the process as related to economic development. Dan would like Dee Henry to get with OPPD because they have an aggressive economic development team. Dan would like Clete to attend the Care Center Board meetings to keep the council updated on what’s going on with the consultant. Dan also wants the council to be thinking about possible candidates for the members of the committees for the economic development plan.
Pankonin moves, Mueller seconds to adjourn to executive session for personnel reasons at 8:30 p.m. Ayes – 3, nays – none. Motion carried. Mueller moves, Pankonin seconds to adjourn from executive session at 8:57 p.m. Ayes – 3, nays – none. Motion carried.
Pankonin moves, Mueller seconds to adjourn the council meeting. Ayes – 3, nays – none. Motion carried.
I, the undersigned clerk, hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and City Council of Louisville to the best of my knowledge, that the agenda was kept continually current and available for public inspection; and the minutes were in written form and available for public inspection within 10 working days; the minutes are published in summary form, upon request a complete copy is available at City Hall.
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